Optimize Your Operational Capability With CMMS Maintenance Management Software

Facility Management is one of the most important aspects of any business. Managing a large facility can be a daunting task. Facility Managers need to strike a balance between cost and profit. CMMS Maintenance Management software is the ideal tool to automate your tracking system for optimizing operational capability and good maintenance.

CMMS Management system helps to monitor and maintain the present and the budgeted cost for an organization's machinery, human resources, stock and properties. They also ensures quality control and liability reporting are in place during production to prevent unnecessary losses or customer dissatisfaction. Some of the functions performed by CMMS are scheduling tasks, reserving and distribution of materials, recording expenditures and tracking any unusual incidents in the production process. CMMS is an important part of any plant or facility functionality. Some of the most important CMMS Maintenance Management software packages used are discussed below:

Inventory Control: This is a type of CMMS Maintenance Management software used to manage spare parts, tools, allocating materials and managing other materials. Inventory Control also deals with proper storage of all materials, purchase order management, tracking all shipping goods and measuring actual inventory stock.

Safety Monitoring: This particular CMMS Maintenance Management software helps to track and monitor all the important documentations along with regulations regarding safety. Safety Monitoring CMMS Maintenance Management software also helps in ensuring proper safety of the equipment and personnel

Asset Management: This particular CMMS Maintenance Management software helps to record updated data about all the actual properties including equipment. It helps to keep the warranties up to date, update the renewal dates of the service contracts, monitor the depreciation of spare parts and its purchase date. It also helps to assess the overall expected lifetime of all equipment so as to measure the real worth of business at a given point of time.

Preventative Maintenance: Periodic inspections of all equipment and facilities are necessary to reduce maintenance costs. This particular software uses checklists for monitoring the maintenance progress and updates the concerned department responsible.

CMMS Maintenance Management system is an important tool for liability protection. CMMS ensures that a plant or a facility is being audited to check the safety procedures. A CMMS package should be purchased with much care after seeing its scalability and scope for future development and expansion. facilligence.com is a leader in CMMS Maintenance Management solutions and Business Project Management Software which can be a reliable partner for your inventory management.

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Property Management - Extreme Summers and an EAM & CMMS

Severe storms and relentless heat can easily stress property management assets beyond the breaking point. The key to minimizing damage estimates as well unplanned repair costs is to identify potential problems before they become major repairs and fix them. The tool of choice for property management is an EAM/CMMS. An EAM/CMMS is a software tool that can help maintenance crews quickly determine the damage that is occurring as well as identify potential issues. This is done by inspecting all property assets and scheduling preventive maintenance and repairs on any item likely to feel the impact of the summer season.

Why Use an EAM/CMMS to Schedule Inspections

One of the biggest challenges property managers have is the organization of facility maintenance tasks into manageable events in order to maximize the availability of resources at the least amount of labor expense. An EAM/CMMS accomplishes this by automating the work order process thus increasing the flexibility of management to accommodate special projects without incurring overtime. For example, roofs can be inspected to make sure there is no debris, leaks or other damage. This is as easy as preloading inspection questions onto a mobile handheld device allowing the maintenance staff to answer and then transmit back the results to property management to determine the best maintenance approach. Common sense dictates that is is more cost efficient to fix a small leak than wait for interior water damage to occur.

The early identification of problems is not the only way an EAM/CMMS solution will benefit property management. Other advantages include:

Labor costs reductions as proactive management replaces problem firefighting. Unplanned maintenance activity begins to shrink greatly reducing overtime expenses.

Anytime and anywhere access to data from any computer or location with Internet access using a web-based CMMS solution.

Elimination of paper based work order system and replacement by web-based CMMS software allowing for access from any computer or location.

Lower maintenance repair costs as the number of major repairs is decreased and replaced with minor repairs.

lower energy costs using an EAM/CMMS as a result of better energy efficiency from from HVAC, chillers and other high energy consumption equipment.

An accurate historical database of maintenance activity that can reduce potential liability from negligence.

Clearly, maintenance management with a web-based EAM/CMMS solution will significantly alter the way property management is performed.

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How an EAMCMMS Can Beat Summer Property Management Problems

Searing heat and violent summer storms can easily force property management to replace assets that are not properly maintained. The secret to minimizing damage

during the summer months is the early identification of potential problems before they become capital repairs and to fix them. An EAM/CMMS is a software tool

that can help property management maintenance crews quickly determine the damage that is occurring as well as identify potential issues. This is accomplished

through the inspection of all property assets and subsequently scheduling preventive maintenance and/or repairs on any asset showing signs of wear and tear.

The benefits of an EAM/CMMS system do not end with inspections or preventive maintenance. Installing an EAM/CMMS enables

property managers to build a data base of work orders and results so that the history of an entire facilities assets can be reviewed to identify problem assets

as well as schedule the appropriate frequency of inspections to minimize repair costs. The best part about the collection of historical maintenance records

is that the information can be used to better manage the entire lifecycle of property assets as well as provide a training base for maintenance staff. For example:

A CMMS will record vendor data such as contract information, terms, escalation procedures, standard call hours and cost of a service call. An EAM/CMMS

can help schedule vendor preventive maintenance and work order visits with out the need to fumble through file cabinets to find

telephone numbers or contacts for HVAC, Roofer, pool services or cleaning contractors.

The collection of work order information which includes identifying the fix or the work that was done on all maintenance activity. This is a great tool that can

reduce the dependency on any particular maintenance team member. Knowledge transfer

with an EAM was never easier and property management has a tool to help train new maintenance staff.

with an EAM">Capital budgeting with an EAM is far more accurate as management reports identify assets that are being repaired too often or are nearing the

point where it may make better sense to replace than fix.

Assets that are properly maintained with timely inspections and preventive maintenance last longer and operate more efficiently reducing the frequency of

repairs both major and minor.

With proper EAM/CMMS implementation, property managers will know where there assets are at all times, their condition, their maintenance history and expected retirement /replacement. No more guess work or surprises.

The summer is here, are you ready, can you handle the heat?

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