The Many Advantages of CMMS Software

It is important to question the decision to purchase CMMS Software and the changes that it will spearhead in your facility. Since a huge financial commitment is made in acquiring it, trying to understand its efficacy helps one to quantify just how big of a return it will be on investment. The truth is that some form of a CMMS Program is a necessity in any organization as far as management and maintenance is concerned. CMMS software manages the repair activities of factories through constant asset maintenance, ensuring a longer lifespan of machinery. In addition, things like employee scheduling and work orders are processed by the software as well. More complex CMMS software is engineered to include a wider variety of CMMS tools that cater to heightened maintenance needs of a plant.


Taking this as a foundation point, it is easy to understand the benefits behind having a CMMS system around. The most basic benefit is preventative maintenance. Assets and equipment are prone to ineffectiveness and breakdown after prolonged use. While the maintenance department in any facility can undertake the task of carrying on repairs, the CMMS software averts the needs for that. The preventative maintenance CMMS tool keenly monitors the equipment and alerts the maintenance crew of any abnormalities when it picks up increased levels of vibration, odd sounds, unusually high core temperature, and more. With this invaluable information, said irregularities can be corrected before they cause a breakdown, thus eliminating the need of repair, and in the bigger picture, the replacement of the equipment.

Maintenance management programs also integrate data entry into the system, thus canceling the need for manual work. With an intuitive user interface, CMMS software is incredibly easy to use, and data entry becomes very easy. The work order tool encourages better planning and work force management by suggesting better work schedules. Allocation of resources becomes much simpler, which directly results in the assignment of more jobs. In addition, the software program keeps a keen eye on reserve materials, so those without them are not issued. This eliminates repetitive scheduling changes or job planning. Since basically everything is kept in the CMMS, which is essentially a database, planning and overall maintenance decisions are better guided.

A CMMS program is a huge financial saver, as it has probably been suggested up to this point. With preventative maintenance, the need for making outside contracts for equipment servicing is eliminated which saves on maintenance costs by a dramatic percentage. Labor costs are reduced with the automation of most processes. Employee productivity receives a huge boost as well with the more intuitive job scheduling and assigning of personnel. An inventory tool takes over the management of spare parts and inventory, and will notify when new purchases need to be made.

The list of benefits does go on and on, suggesting that having a CMMS around brings a huge return on investment.